Administrative Assistant – No German Required

Über das Unternehmen

UBS Group AG is a global financial services company with a presence in over 50 countries. We provide financial advice and solutions to wealthy, institutional, and corporate clients worldwide, as well as private clients in Switzerland. Our purpose is to create opportunities for our clients and contribute to a better future.

Stellenbeschreibung

We are seeking a highly organized and proactive Administrative Assistant to join our team in Kreuzlingen. This is a unique opportunity for an individual who is fluent in English and can thrive in a fast-paced international environment, as German language proficiency is not required for this role. You will provide essential administrative support to ensure the smooth operation of our office and facilitate effective communication across various departments. If you are detail-oriented, possess excellent communication skills, and are eager to contribute to a leading global financial institution, we encourage you to apply.

Hauptverantwortlichkeiten

• Manage and maintain executive schedules, including arranging appointments, meetings, and travel itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and coordinate internal and external meetings, including room setup, catering, and technology arrangements.
• Process expense reports and invoices, ensuring accuracy and adherence to company policies.
• Maintain organized filing systems, both physical and digital.
• Serve as a primary point of contact for internal and external inquiries, directing them to the appropriate personnel.
• Assist with onboarding new employees and managing office supplies.
• Support various ad-hoc projects and tasks as required by the team.

Erforderliche Fähigkeiten

• Proven experience as an Administrative Assistant or in a similar administrative role.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• High level of attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive and self-motivated with a strong work ethic.

Bevorzugte Qualifikationen

• A diploma or degree in Business Administration or a related field.
• Experience working in an international company or a financial services environment.
• Familiarity with modern office equipment and administrative software.
• Ability to work independently as well as collaboratively in a team setting.

Vorteile & Zusatzleistungen

• Competitive salary and performance-based bonuses.
• Comprehensive health and dental insurance.
• Generous paid time off and holiday schedule.
• Opportunities for professional development and career growth.
• Access to an employee assistance program.
• Modern and collaborative office environment.
• Employee discounts and wellness programs.

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