Personal Assistant – UHNW Individuals

Über das Unternehmen

UBS Global Wealth Management is a world-leading wealth manager, providing comprehensive financial services to wealthy private clients globally. With a strong presence in key financial centers, including Frankfurt, we offer tailored solutions in investment management, financial planning, and family office services. Our commitment to client success and discretion is paramount.

Stellenbeschreibung

We are seeking an exceptionally organized, discreet, and proactive Personal Assistant to provide comprehensive support to Ultra-High Net Worth (UHNW) individuals based in Frankfurt am Main. This pivotal role requires a high degree of professionalism, meticulous attention to detail, and the ability to anticipate needs and manage complex schedules and personal affairs with complete confidentiality. The successful candidate will act as a trusted gatekeeper and facilitator, ensuring the smooth operation of both professional and personal commitments for our discerning clients.

Hauptverantwortlichkeiten

• Manage intricate calendars, scheduling appointments, meetings, and travel arrangements (domestic and international) with precision.
• Act as the primary point of contact, screening calls and correspondence, and handling inquiries with discretion and efficiency.
• Coordinate and oversee household staff, vendors, and property management as required.
• Handle personal errands, gift procurement, event planning, and social engagements.
• Prepare documents, reports, and presentations, ensuring accuracy and confidentiality.
• Process invoices, expenses, and manage budgets for personal accounts.
• Assist with research projects and special initiatives as directed.
• Maintain highly organized digital and physical filing systems.
• Ensure strict adherence to privacy and data protection protocols at all times.

Erforderliche Fähigkeiten

• Minimum of 5 years of experience as a Personal Assistant to UHNW individuals, C-suite executives, or in a similar high-level support role.
• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively under pressure.
• Proven experience managing complex schedules, travel logistics, and personal affairs.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Fluent in English and German (written and spoken).
• Outstanding communication and interpersonal skills, with a professional and discreet demeanor.
• Strong problem-solving abilities and a proactive approach to anticipating needs.
• Impeccable attention to detail and a commitment to accuracy.
• Ability to work independently and as part of a team, adapting to changing priorities.

Bevorzugte Qualifikationen

• Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• Experience with international protocols and cultural nuances.
• Familiarity with private banking or wealth management environments.
• Additional language proficiency is a plus.

Vorteile & Zusatzleistungen

• Competitive salary and performance-based bonuses.
• Comprehensive health and wellness benefits.
• Generous paid time off and holidays.
• Professional development and continuous learning opportunities.
• Access to exclusive client events and networking opportunities.
• Discreet and supportive work environment.
• Modern office facilities in a prime Frankfurt location.

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